TRAVEL, TRAINING & COMPETITION POLICY
SECTION: Travel, Training & Competition 5000-1
TOPIC: Attendance Policy Page 1 of 1
Effective Date: September 2014 LAST UPDATED:
TOPIC: Attendance Policy Page 1 of 1
Effective Date: September 2014 LAST UPDATED:
All athletes must attend 75% of practices in order to attend an off coast competition. In other words, if you miss more than 25% of the practices, you are not eligible to participate in competitions.
If an athlete cannot attend a practice, they should be encouraged to contact the coach prior to the practice.
If an athlete cannot attend a practice, they should be encouraged to contact the coach prior to the practice.
SECTION: Travel, Training & Competition 5000-2
TOPIC: Travel and Competition Page 1 of 1
Effective Date: September 2014 LAST UPDATED: March 9, 2015
TOPIC: Travel and Competition Page 1 of 1
Effective Date: September 2014 LAST UPDATED: March 9, 2015
Travel and Competition
* In order for athletes to be eligible to travel off coast, athletes must have completed one full year in the Special Olympics program.
* Athletes attending competition are required to travel to and from all competitions as a team. If there are extenuating circumstances that require an athlete to not travel at the same time as the team, a request must be presented in writing to the Executive at least two (2) weeks prior to the event. The travel costs for attending a competition will only be covered if the athlete travels with the team both to and from the competition, unless they are travelling as part of a Provincial Special Olympics team.
* Athletes are under the supervision of the coaches for the duration of any competition. This includes travel to and from the event if it is organized by the coach.
* Athletes are not allowed to leave or be taken away from the competition site (e.g. by a guardian/parent) before the conclusion of the event (e.g. awards presentation). Exceptions must be requested and presented in writing and received by the Head Coach prior to the event.
* A copy of the participants (athletes and coaches/volunteer's) current medical form must accompany the coach to any event - both on Coast and off the coast.
* A letter similar to the one attached (Click here for travel off coast letter) should be sent to all parents/caregivers should athletes be travelling off coast for a competition. This letter spells out very clearly the eligibility for attendance as well as what expenses are covered for one-to-one support.
* Head Coaches must contact the Program Coordinator with details of any competitive event that they are going to host. They must also contact SOBC Provincial Office to ensure that the event is sanctioned and added on to the Provincial Calendar.
* In order for athletes to be eligible to travel off coast, athletes must have completed one full year in the Special Olympics program.
* Athletes attending competition are required to travel to and from all competitions as a team. If there are extenuating circumstances that require an athlete to not travel at the same time as the team, a request must be presented in writing to the Executive at least two (2) weeks prior to the event. The travel costs for attending a competition will only be covered if the athlete travels with the team both to and from the competition, unless they are travelling as part of a Provincial Special Olympics team.
* Athletes are under the supervision of the coaches for the duration of any competition. This includes travel to and from the event if it is organized by the coach.
* Athletes are not allowed to leave or be taken away from the competition site (e.g. by a guardian/parent) before the conclusion of the event (e.g. awards presentation). Exceptions must be requested and presented in writing and received by the Head Coach prior to the event.
* A copy of the participants (athletes and coaches/volunteer's) current medical form must accompany the coach to any event - both on Coast and off the coast.
* A letter similar to the one attached (Click here for travel off coast letter) should be sent to all parents/caregivers should athletes be travelling off coast for a competition. This letter spells out very clearly the eligibility for attendance as well as what expenses are covered for one-to-one support.
* Head Coaches must contact the Program Coordinator with details of any competitive event that they are going to host. They must also contact SOBC Provincial Office to ensure that the event is sanctioned and added on to the Provincial Calendar.
SECTION: Travel, Training & Competition 5000-3
TOPIC: Travel Competition Policy Page 1 of 1
Effective Date: September 2014 LAST UPDATED:
TOPIC: Travel Competition Policy Page 1 of 1
Effective Date: September 2014 LAST UPDATED:
Travel Competition Policy
Prior to registering athletes in out-of-tow competitions that require extended travel (i.e. ferry, bus) or overnight accommodations, program coaches must submit a budget for all associated competition costs to be approved at the discretion of SOBC - Sunshine Coast. Priority will be given to Regional Qualifier Competitions, Provincial Games and Provincial Championships. Other funding requests will be considered providing that funds are available.
Prior to registering athletes in out-of-tow competitions that require extended travel (i.e. ferry, bus) or overnight accommodations, program coaches must submit a budget for all associated competition costs to be approved at the discretion of SOBC - Sunshine Coast. Priority will be given to Regional Qualifier Competitions, Provincial Games and Provincial Championships. Other funding requests will be considered providing that funds are available.
SECTION: Travel, Training & Competition 5000-4
TOPIC: One-day Volunteer Form Page 1 of 1
Effective Date: September 2014 LAST UPDATED:
TOPIC: One-day Volunteer Form Page 1 of 1
Effective Date: September 2014 LAST UPDATED:
Use of one-day Volunteer Forms
If hosting a local competition or if a program session requires a non-registered volunteer, a One-Day Volunteer Form (click here) must be completed and submitted to the Executive immediately following the event.
If hosting a local competition or if a program session requires a non-registered volunteer, a One-Day Volunteer Form (click here) must be completed and submitted to the Executive immediately following the event.
SECTION: Travel, Training & Competition 5000-5
TOPIC: Expenses that will be covered Page 1 of 1
Effective Date: September 2014 LAST UPDATED:
TOPIC: Expenses that will be covered Page 1 of 1
Effective Date: September 2014 LAST UPDATED:
Expenses that will be
covered for travel and competition
- Rental Vehicles: If a vehicle rental has been pre-approved, all reasonable costs will be reimbursed. This includes rental charges, fuel expenses, insurance expenses, parking, etc. Charges relating to violations (e.g. parking tickets, moving violation tickets) will not be reimbursed.
- Volunteer’s Personal Vehicle: If a volunteer’s vehicle is being utilized, only mileage and ferry/toll booth fees will be reimbursed (i.e. no additional reimbursement for gas). Mileage will be reimbursed at a rate of $0.40 per km as long as the trip is over 25 km and has received the consent of the Local.
- Overnight Accommodation: If it is necessary to have overnight accommodations, the coach must make the request to the Executive and it must be approved before the event.
- Meal Allowances: For competitions off coast and overnight stays, use the SOBC meal allowance in your budget if meals are claimed separately from the group. The following rates apply: Breakfast $8.00, Lunch $12.00, Dinner $16.00.
If meal expenses exceed the allotted amount, a request can be made to the Executive for an increase. - Informal Competitions or Games between two Locals: For such events, the expenses are to be covered by the individuals except the cost of registration, transportation and meals, so long as it is pre-approved by the Executive.
SECTION: Travel, Training & Competition 5000-6
TOPIC: Qualifiers/Coaches' Certification Page 1 of 1
Effective Date: September 2014 LAST UPDATED
TOPIC: Qualifiers/Coaches' Certification Page 1 of 1
Effective Date: September 2014 LAST UPDATED
Qualifiers / Coaches’ Certification
To coach at the local level, Head and Assistant Coaches must complete the NCCP SOC Competition Course within their first year of coaching with Special Olympics. This ensures that coaches are prepared for their tasks with the knowledge of how to plan and run a productive and safe program. This also speaks to a coach’s/volunteer’s personal risk factor. If an accident were to happen, and the coach has taken this course, they have met one of SOBC’s requirements as explained in the course.
For coaches to attend a Qualifier (Regional Competitions prior to a Provincial Games year), they must be fully trained having completed the NCCP SOC Competition course and the NCCP Part A Theory course. (For coaches who have previously attained NCCP Level 1 Certification, they must successfully complete the NCCP Ethics component.)
For Provincial Games or Championships, coaches must be fully trained having completed the NCCP SOC Competition course and the NCCP Part A Theory course. Coaches should have coached at the Regional Qualifier and have a minimum one program year of experience as an SOBC coach prior to application. (For coaches who have previously attained NCCP Level 1 Certification, they must successfully complete the NCCP Ethics component.)
For National Games, all coaches must be trained as for Provincial Games and have completed NCCP Sport Specific Level 1 Technical in the sport that they coach. Coaches must have attended the Provincial Qualifier and have a minimum of two program years’ experience as a Special Olympics coach prior to application.
For International Games, in addition to national level requirements, all coaches must have NCCP Part B. Coaches must have attended the National Qualifier.
As long as there are sufficient funds available, SOBC – Sunshine Coast will cover the cost for the NCCP Part A and SOC Competition course in order to encourage coaches to acquire the necessary information to provide safe and quality programs for our athletes.
For approved courses, SOBC – Sunshine Coast will offer reimbursement for the cost of coach training courses. All course participation must be pre-approved by the Executive and all courses must be successfully completed in order to qualify for reimbursement.
To coach at the local level, Head and Assistant Coaches must complete the NCCP SOC Competition Course within their first year of coaching with Special Olympics. This ensures that coaches are prepared for their tasks with the knowledge of how to plan and run a productive and safe program. This also speaks to a coach’s/volunteer’s personal risk factor. If an accident were to happen, and the coach has taken this course, they have met one of SOBC’s requirements as explained in the course.
For coaches to attend a Qualifier (Regional Competitions prior to a Provincial Games year), they must be fully trained having completed the NCCP SOC Competition course and the NCCP Part A Theory course. (For coaches who have previously attained NCCP Level 1 Certification, they must successfully complete the NCCP Ethics component.)
For Provincial Games or Championships, coaches must be fully trained having completed the NCCP SOC Competition course and the NCCP Part A Theory course. Coaches should have coached at the Regional Qualifier and have a minimum one program year of experience as an SOBC coach prior to application. (For coaches who have previously attained NCCP Level 1 Certification, they must successfully complete the NCCP Ethics component.)
For National Games, all coaches must be trained as for Provincial Games and have completed NCCP Sport Specific Level 1 Technical in the sport that they coach. Coaches must have attended the Provincial Qualifier and have a minimum of two program years’ experience as a Special Olympics coach prior to application.
For International Games, in addition to national level requirements, all coaches must have NCCP Part B. Coaches must have attended the National Qualifier.
As long as there are sufficient funds available, SOBC – Sunshine Coast will cover the cost for the NCCP Part A and SOC Competition course in order to encourage coaches to acquire the necessary information to provide safe and quality programs for our athletes.
For approved courses, SOBC – Sunshine Coast will offer reimbursement for the cost of coach training courses. All course participation must be pre-approved by the Executive and all courses must be successfully completed in order to qualify for reimbursement.
SECTION: Travel, Training & Competition 5000-7
TOPIC: Calculating Ferry Expenses Page 1 of 1
Effective Date: September 2014 LAST UPDATED
TOPIC: Calculating Ferry Expenses Page 1 of 1
Effective Date: September 2014 LAST UPDATED
FERRY TRAVEL
SOBC – Sunshine Coast has a number of Experience Cards that we will pass to drivers, upon request, when attending tournaments and events off coast.
BC Ferries offers discounts for our athletes and escorts. Athletes must have their disability card with them any time that they are travelling. Drivers and/or one-to-one’s must indicate that they are accompanying the athlete in order to get the discounted rate of travel.
Special Olympics does not want to pay more than we have to for travel. Please ensure that you always use an Experience Card and that you ensure you get the discounted disability & escort rates.
HOW TO CALCULATE THE FERRY EXPENSE
Passenger Vehicles up to 20 feet $50.95
Less Experience Card Credit $11.75
Sub-Total using Experience Card: $39.20
Add any applicable Fuel Surcharge Rate to $50.95 – i.e. 3.4% = $1.75
Total: $40.95
SCACL Bus – 21 feet $57.60
(Less Experience Card Credit $11.75
Sub-Total using Experience Card $45.85
Add any applicable Fuel Surcharge Rate to $57.60 – i.e. 3.4% = $1.95
Total: $47.80
Disabled Athlete & Escorts (including drivers) $ 7.65
Less Experience Card Credit $ 1.70
Total Using Experience Card $ 5.95
As of January 2014, there is no fuel surcharge rate added to the fares for Disabled Athletes & Escorts.
*** Please note that ferry charges and schedules are always subject to change. Please check the BC Ferries Website for up-to-date information.
Should you require assistance in completing your travel form or calculating proposed ferry expenses, please contact us.
SOBC – Sunshine Coast has a number of Experience Cards that we will pass to drivers, upon request, when attending tournaments and events off coast.
BC Ferries offers discounts for our athletes and escorts. Athletes must have their disability card with them any time that they are travelling. Drivers and/or one-to-one’s must indicate that they are accompanying the athlete in order to get the discounted rate of travel.
Special Olympics does not want to pay more than we have to for travel. Please ensure that you always use an Experience Card and that you ensure you get the discounted disability & escort rates.
HOW TO CALCULATE THE FERRY EXPENSE
Passenger Vehicles up to 20 feet $50.95
Less Experience Card Credit $11.75
Sub-Total using Experience Card: $39.20
Add any applicable Fuel Surcharge Rate to $50.95 – i.e. 3.4% = $1.75
Total: $40.95
SCACL Bus – 21 feet $57.60
(Less Experience Card Credit $11.75
Sub-Total using Experience Card $45.85
Add any applicable Fuel Surcharge Rate to $57.60 – i.e. 3.4% = $1.95
Total: $47.80
Disabled Athlete & Escorts (including drivers) $ 7.65
Less Experience Card Credit $ 1.70
Total Using Experience Card $ 5.95
As of January 2014, there is no fuel surcharge rate added to the fares for Disabled Athletes & Escorts.
*** Please note that ferry charges and schedules are always subject to change. Please check the BC Ferries Website for up-to-date information.
Should you require assistance in completing your travel form or calculating proposed ferry expenses, please contact us.
