FINANCE POLICY
SECTION: Finance 2000-1
TOPIC: Registration Fee Policy Page 1 of 1
Effective Date: September 2014 LAST UPDATED:
TOPIC: Registration Fee Policy Page 1 of 1
Effective Date: September 2014 LAST UPDATED:
The annual registration fee of $20.00 is to be paid at the time an athlete registers in the program calendar year, which is September 1st through August 31st inclusive.
Additional fees are charged to offset facility expenses for the following sports:
$50.00 Swimming
$50.00 Golf
$50.00 Curling
Any athlete who requires financial assistance can contact the Executive to request the fees be waived.
Additional fees are charged to offset facility expenses for the following sports:
$50.00 Swimming
$50.00 Golf
$50.00 Curling
Any athlete who requires financial assistance can contact the Executive to request the fees be waived.
SECTION: Finance 2000-2
TOPIC: Competition Fees Page 1 of 1
Effective Date: September 2014 LAST UPDATED:
TOPIC: Competition Fees Page 1 of 1
Effective Date: September 2014 LAST UPDATED:
Informal competitions or games between two Locals
For such events, the expenses are to be covered by the individuals, except for the cost of registration and transportation, as long as it is pre-approved by the Executive.
For such events, the expenses are to be covered by the individuals, except for the cost of registration and transportation, as long as it is pre-approved by the Executive.
SECTION: Finance 2000-3
TOPIC: Cheque Requests and Claiming Expenses Page 1 of 1
Effective Date: September 2014 LAST UPDATED:
TOPIC: Cheque Requests and Claiming Expenses Page 1 of 1
Effective Date: September 2014 LAST UPDATED:
All requests for purchases/expenditure reimbursement require pre-approval from the Executive. There will be no exceptions.
Once the request for purchase/expense has been approved, please follow the instructions below to obtain reimbursement.
Cheque Requests and Claiming Expenses
There are generally two ways that expenses are paid out:
1. Coach or Head Coach pays for expenses and requests reimbursement from Treasurer:
* Submit Reimbursement Request Form (click here). The Reimbursement Request Form must be signed off by the Head Coach, Treasurer, or Local Coordinator and filled out properly. Improperly filled out forms will delay reimbursement.
* Attach all receipts or invoices supporting the amount claimed.
* Please submit within 15 days after the event or purchase in question.
2. Head Coach sends invoice to Treasurer who then directly pays the supplier:
* Include invoice and explanation of the amount (Treasurer will then allocate it to the appropriate program;)
* Examples include (but are not limited to): travel charges, event registration, uniforms, equipment, fees, supplies, etc.
Expense Claim Forms
All expense claims must include a completed expense claim form.
Forms must be accompanied by the original receipt for each item listed. For reimbursement of items charged to personal credit cards, the credit card receipt must be included as well as the itemized receipt.
Restaurant receipts attached to expense claims must include an itemized food list along with the total including tip.
If approval has been granted to participate in an event or a tournament and advance funds are required, at least two weeks' notice to the Treasurer is required for advance payment.
Once the request for purchase/expense has been approved, please follow the instructions below to obtain reimbursement.
Cheque Requests and Claiming Expenses
There are generally two ways that expenses are paid out:
1. Coach or Head Coach pays for expenses and requests reimbursement from Treasurer:
* Submit Reimbursement Request Form (click here). The Reimbursement Request Form must be signed off by the Head Coach, Treasurer, or Local Coordinator and filled out properly. Improperly filled out forms will delay reimbursement.
* Attach all receipts or invoices supporting the amount claimed.
* Please submit within 15 days after the event or purchase in question.
2. Head Coach sends invoice to Treasurer who then directly pays the supplier:
* Include invoice and explanation of the amount (Treasurer will then allocate it to the appropriate program;)
* Examples include (but are not limited to): travel charges, event registration, uniforms, equipment, fees, supplies, etc.
Expense Claim Forms
All expense claims must include a completed expense claim form.
Forms must be accompanied by the original receipt for each item listed. For reimbursement of items charged to personal credit cards, the credit card receipt must be included as well as the itemized receipt.
Restaurant receipts attached to expense claims must include an itemized food list along with the total including tip.
If approval has been granted to participate in an event or a tournament and advance funds are required, at least two weeks' notice to the Treasurer is required for advance payment.
SECTION: Finance 2000-4
TOPIC: Receipts Page 1 of 1
Effective Date: September 2014 LAST UPDATED:
TOPIC: Receipts Page 1 of 1
Effective Date: September 2014 LAST UPDATED:
Receipts for Meals
Receipts are required for all expenses, including meals.
Receipts are required for all expenses, including meals.
SECTION: Finance 2000-5
TOPIC: Equipment/Requests Page 1 of 1
Effective Date: September 2014 LAST UPDATED:
TOPIC: Equipment/Requests Page 1 of 1
Effective Date: September 2014 LAST UPDATED:
Equipment Requests
Two quotes are required when new equipment or uniforms are required. Please submit the quotes to the Executive at least one month prior to when the equipment/uniforms are required.
Two quotes are required when new equipment or uniforms are required. Please submit the quotes to the Executive at least one month prior to when the equipment/uniforms are required.
