ADMINISTRATION POLICY
SECTION: Administration 1000-1
TOPIC: Communication Policy Page 1 of 1
Effective Date: September 2014 LAST UPDATED:
TOPIC: Communication Policy Page 1 of 1
Effective Date: September 2014 LAST UPDATED:
Communication
The board will keep coaches and volunteers informed by way of circulating monthly Executive Meetings to Head Coaches.
The web master will update our website www.specialolympicssunshinecoast.ca on a regular basis. On-going new information needs to be sent to her regarding programs. Other useful information will be posted in a timely fashion.
The board will keep coaches and volunteers informed by way of circulating monthly Executive Meetings to Head Coaches.
The web master will update our website www.specialolympicssunshinecoast.ca on a regular basis. On-going new information needs to be sent to her regarding programs. Other useful information will be posted in a timely fashion.
SECTION: Administration 1000-2
TOPIC: Communication Policy Page 1 of 1
Effective Date: September 2014 LAST UPDATED:
TOPIC: Communication Policy Page 1 of 1
Effective Date: September 2014 LAST UPDATED:
Executive Decisions
When an issue is deemed urgent by a member of the executive, voting can be done by e-mail. Members of the executive should contact the Local Coordinator if they need a quick response between meetings.
When an issue is deemed urgent by a member of the executive, voting can be done by e-mail. Members of the executive should contact the Local Coordinator if they need a quick response between meetings.
SECTION: Administration 1000-3
TOPIC: Registration Policy - Athletes Page 1 of 1
Effective Date: September 2014 LAST UPDATED:
TOPIC: Registration Policy - Athletes Page 1 of 1
Effective Date: September 2014 LAST UPDATED:
Athlete Registration
Policy
All athletes/caregivers are required to complete a Special Olympics BC – Sunshine Coast Athlete Medical Form at the time of our annual registration.
It is the athletes’/caregivers responsibility to advise the Local’s Registrar of any changes to the information on the Athlete Medical Form throughout the program year.
New athlete registrants will be required to complete a Special Olympics BC Registration Form and a Medical Form. Both these forms are required before individuals can participate in any program.
All athletes/caregivers are required to complete a Special Olympics BC – Sunshine Coast Athlete Medical Form at the time of our annual registration.
It is the athletes’/caregivers responsibility to advise the Local’s Registrar of any changes to the information on the Athlete Medical Form throughout the program year.
New athlete registrants will be required to complete a Special Olympics BC Registration Form and a Medical Form. Both these forms are required before individuals can participate in any program.
SECTION: Administration 1000-4
TOPIC: Registration Policy - Volunteers Page 1 of 1
Effective Date: September 2014 LAST UPDATED:
TOPIC: Registration Policy - Volunteers Page 1 of 1
Effective Date: September 2014 LAST UPDATED:
Volunteer Registration Policy
All volunteers are required to complete a Special Olympics BC – Sunshine Coast Volunteer Medical Form at time of registration and it is required to be submitted at time of registration to the registrar.
It is the volunteers’ responsibility to advise the local’s Registrar or designate and head coach(es) of changes to the information on the Volunteer Medical Form throughout the program year.
New volunteer registrants will be required to complete a Special Olympics BC Registration Form and will also be required to complete the on-line orientation before volunteering.
A criminal record check form must be completed every five years and must be on file before a volunteer may participate.
All volunteers are required to complete a Special Olympics BC – Sunshine Coast Volunteer Medical Form at time of registration and it is required to be submitted at time of registration to the registrar.
It is the volunteers’ responsibility to advise the local’s Registrar or designate and head coach(es) of changes to the information on the Volunteer Medical Form throughout the program year.
New volunteer registrants will be required to complete a Special Olympics BC Registration Form and will also be required to complete the on-line orientation before volunteering.
A criminal record check form must be completed every five years and must be on file before a volunteer may participate.
SECTION: Administration 1000-5 TOPIC: Equipment Policy Page 1 of 1
Effective Date: September 2014 LAST UPDATED:
Effective Date: September 2014 LAST UPDATED:
Equipment Policy
Special Olympics BC - Sunshine Coast provides all equipment for all programs excluding the following:
* All sport specific footwear required for competitions and practices
* Personal use equipment such as jock straps
* Baseball gloves and helmets
* Floor hockey gloves, helmets and shin pads
* Soccer shin pads.
Special Olympics BC - Sunshine Coast provides all equipment for all programs excluding the following:
* All sport specific footwear required for competitions and practices
* Personal use equipment such as jock straps
* Baseball gloves and helmets
* Floor hockey gloves, helmets and shin pads
* Soccer shin pads.
SECTION: Administration 1000-6
TOPIC: Uniform Policy Page 1 of 1
Effective Date: September 2014 LAST UPDATED:
TOPIC: Uniform Policy Page 1 of 1
Effective Date: September 2014 LAST UPDATED:
Uniform Policy
Special Olympics BC - Sunshine Coast provides all competition uniforms and practice t-shirts for all programs excluding the following:
* Swim suits for the regular swim program
* Baseball caps
* Personal clothing items
At the discretion of the program's head coach, all uniforms must be returned at the end of a competition or the program season. For all lost or damaged uniforms, it is the athlete's responsibility to pay for replacement at the discretion of Special Olympics BC - Sunshine Coast.
Special Olympics BC - Sunshine Coast provides all competition uniforms and practice t-shirts for all programs excluding the following:
* Swim suits for the regular swim program
* Baseball caps
* Personal clothing items
At the discretion of the program's head coach, all uniforms must be returned at the end of a competition or the program season. For all lost or damaged uniforms, it is the athlete's responsibility to pay for replacement at the discretion of Special Olympics BC - Sunshine Coast.
SECTION: Administration 1000-7
TOPIC: Registration and Medicals Page 1 of 1
Effective Date: September 2014 LAST UPDATED:
TOPIC: Registration and Medicals Page 1 of 1
Effective Date: September 2014 LAST UPDATED:
Registration and Medicals
Athlete and Volunteer Registration Day is usually held in early September in order to sign up for winter and summer sports.
Registration is ongoing throughout the year provided that there is room in the programs. Athletes and coaches must have completed the SOBC – Sunshine Coast Registration form and medical form.
For liability and safety reasons, the medical forms of each athlete participating in a program (or competition) must be on-site. An athlete cannot participate in the day’s events (training or competition) if there is not a current completed medical form on hand, regardless of whether they, or their guardian, give their authority to participate without one.
Head Coaches must ensure that they have up-to-date medical forms, especially prior to attending a competition. Medications change all the time and we are not always notified. If you are advised of any change on a medical form, please notify the Registration Coordinator.
Athlete and Volunteer Registration Day is usually held in early September in order to sign up for winter and summer sports.
Registration is ongoing throughout the year provided that there is room in the programs. Athletes and coaches must have completed the SOBC – Sunshine Coast Registration form and medical form.
For liability and safety reasons, the medical forms of each athlete participating in a program (or competition) must be on-site. An athlete cannot participate in the day’s events (training or competition) if there is not a current completed medical form on hand, regardless of whether they, or their guardian, give their authority to participate without one.
Head Coaches must ensure that they have up-to-date medical forms, especially prior to attending a competition. Medications change all the time and we are not always notified. If you are advised of any change on a medical form, please notify the Registration Coordinator.
SECTION: Administration 1000-8
TOPIC: Athlete-to-Coach Ratio Page 1 of 1
Effective Date: September 2014 LAST UPDATED:
TOPIC: Athlete-to-Coach Ratio Page 1 of 1
Effective Date: September 2014 LAST UPDATED:
Athlete to Coach Ratio
SOBC - Sunshine Coast programs must meet the minimum required athlete-to-coach ratio. If this is not adhered to, we could be endangering the safety of the athletes and the program may be cancelled.
SOBC - Sunshine Coast programs must meet the minimum required athlete-to-coach ratio. If this is not adhered to, we could be endangering the safety of the athletes and the program may be cancelled.
|
SPORT
Aquatics Athletics Basketball Bocce Curling Floor Hockey Golf Rhythmic Gymnastics Soccer Softball |
RATIO/PROGRAM
6-1 6-1 6-1 5-1 5-1 6-1 4-1 6-1 6-1 6-1 |
Note: These are minimum standards. The abilities and needs of the athletes must be assessed to determine if the number of coaches/program volunteers to athletes should be increased. In some cases, a ratio of one coach/program volunteer to athlete may be required.
The following ratios will be in effect at these programs:
Active Start 2 leaders (1 head coach & 1 volunteer) on site
FUNdamentals 3-1
Fitness 8-1 (with a minimum of two coaches)
Note: Parents must register as program volunteers for the Active Start program as this is a part participation program.
The following ratios will be in effect at these programs:
Active Start 2 leaders (1 head coach & 1 volunteer) on site
FUNdamentals 3-1
Fitness 8-1 (with a minimum of two coaches)
Note: Parents must register as program volunteers for the Active Start program as this is a part participation program.
SECTION: Administration 1000-9
TOPIC: Graduating Athletes & Student Volunteers Page 1 of 1
Effective Date: September 2014 LAST UPDATED:
TOPIC: Graduating Athletes & Student Volunteers Page 1 of 1
Effective Date: September 2014 LAST UPDATED:
Graduating Athletes & Student Volunteers
High School Special Olympics athletes and volunteers who are in their graduating year are required to participate in a minimum of one full sport season with 75% attendance in order to be recognized at graduation with an appropriate gift.
High School Special Olympics athletes and volunteers who are in their graduating year are required to participate in a minimum of one full sport season with 75% attendance in order to be recognized at graduation with an appropriate gift.
SECTION: Administration 1000-10
TOPIC: Sechelt Learning Centre Gym Page 1 of 1
Effective Date: October 20, 2014 LAST UPDATED:
TOPIC: Sechelt Learning Centre Gym Page 1 of 1
Effective Date: October 20, 2014 LAST UPDATED:
Special Olympics - Sunshine Coast recognizes that the upstairs viewing area at the Sechelt Learning Centre Gym is not particularly comfortable. However, due to safety and insurance requirements, effective immediately, parents/guardians/caregivers and athletes who are not registered in the sport going on at the time must remain upstairs in the viewing area. Only registered athletes, and sport-specific coaches and volunteers will be permitted on the gym floor.
Exceptions will only be made for those caregivers who are required to be with one-to-one athletes for medical reasons (e.g. seizures).
Exceptions will only be made for those caregivers who are required to be with one-to-one athletes for medical reasons (e.g. seizures).
SECTION: Administration 1000-11
TOPIC: Program Cap Numbers Page 1 of 1
Effective Date: January 19, 2015 LAST UPDATED:
TOPIC: Program Cap Numbers Page 1 of 1
Effective Date: January 19, 2015 LAST UPDATED:
Due to facility size and athlete safety concerns, we find it
necessary to limit the number of athletes that can be accommodated in our sport
programs as follows:
|
Basketball
Swimming Soccer Golf Floor Hockey Softball Curling Bocce Fitness Rhythmic Gymnastics Fundamentals Active Start |
15
20 15 12 15 20 16 18 16 12 6 6 |