Special Olympics Sunshine Coast
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ADMINISTRATION POLICY
SECTION:  Administration                                                                            1000-1
TOPIC:        Communication Policy                                                      Page 1 of 1
Effective Date:     September 2014     LAST UPDATED:

Communication

The board will keep coaches and volunteers informed by way of circulating monthly Executive Meetings to Head Coaches.  

The web master will update our website www.specialolympicssunshinecoast.ca on a regular basis. On-going new information needs to be sent to her regarding programs.  Other useful information will be posted in a timely fashion.

SECTION:  Administration                                                                            1000-2
TOPIC:        Communication Policy                                                      Page 1 of 1
Effective Date:     September 2014     LAST UPDATED:
Executive Decisions  
When an issue is deemed urgent by a member of the executive, voting can be done by e-mail.  Members of the executive should contact the Local Coordinator if they need a quick response between meetings.

SECTION:  Administration                                                                            1000-3
TOPIC:       Registration Policy - Athletes                                            Page 1 of 1
Effective Date:     September 2014     LAST UPDATED:

Athlete Registration Policy

All athletes/caregivers are required to complete a Special Olympics BC – Sunshine Coast Athlete Medical Form at the time of our annual registration.  

It is the athletes’/caregivers responsibility to advise the Local’s Registrar of any changes to the information on the Athlete Medical Form throughout the program year.  

New athlete registrants will be required to complete a Special Olympics BC Registration Form and a Medical Form.  Both these forms are required before individuals can participate in any program.

SECTION:  Administration                                                                            1000-4
TOPIC:       Registration Policy - Volunteers                                        Page 1 of 1
Effective Date:     September 2014     LAST UPDATED:
Volunteer Registration Policy
All volunteers are required to complete a Special Olympics BC – Sunshine Coast Volunteer Medical Form at time of registration and it is required to be submitted at time of registration to the registrar.

It is the volunteers’ responsibility to advise the local’s Registrar or designate and head coach(es) of changes to the information on the Volunteer Medical Form throughout the program year.

New volunteer registrants will be required to complete a Special Olympics BC Registration Form and will also be required to complete the on-line orientation before volunteering.

A criminal record check form must be completed every five years and must be on file before a volunteer may participate.


SECTION:  Administration                                                                            1000-5 TOPIC:       Equipment Policy                                                                Page 1 of 1
Effective Date:     September 2014     LAST UPDATED:

Equipment Policy

Special Olympics BC - Sunshine Coast provides all equipment for all programs excluding the following:

     *  All sport specific footwear required for competitions and practices
     *  Personal use equipment such as jock straps
     *  Baseball gloves and helmets
     *  Floor hockey gloves, helmets and shin pads
     *  Soccer shin pads.

SECTION:  Administration                                                                            1000-6
TOPIC:       Uniform Policy                                                                    Page 1 of 1
Effective Date:     September 2014     LAST UPDATED:
Uniform Policy

Special Olympics BC - Sunshine Coast provides all competition uniforms and practice t-shirts for all programs excluding the following:

     *  Swim suits for the regular swim program
     *  Baseball caps
     *  Personal clothing items

At the discretion of the program's head coach, all uniforms must be returned at the end of a competition or the program season.  For all lost or damaged uniforms, it is the athlete's responsibility to pay for replacement at the discretion of Special Olympics BC - Sunshine Coast.

SECTION:  Administration                                                                            1000-7
TOPIC:       Registration and Medicals                                                 Page 1 of 1
Effective Date:     September 2014     LAST UPDATED:
Registration and Medicals

Athlete and Volunteer Registration Day is usually held in early September in order to sign up for winter and summer sports.

Registration is ongoing throughout the year provided that there is room in the programs. Athletes and coaches must have completed the SOBC – Sunshine Coast Registration form and medical form.

For liability and safety reasons, the medical forms of each athlete participating in a program (or competition) must be on-site.  An athlete cannot participate in the day’s events (training or competition) if there is not a current completed medical form on hand, regardless of whether they, or their guardian, give their authority to participate without one.

Head Coaches must ensure that they have up-to-date medical forms, especially prior to attending a competition.  Medications change all the time and we are not always notified.  If you are advised of any change on a medical form, please notify the Registration Coordinator.


SECTION:  Administration                                                                            1000-8
TOPIC:       Athlete-to-Coach Ratio                                                       Page 1 of 1
Effective Date:     September 2014     LAST UPDATED:
Athlete to Coach Ratio

SOBC - Sunshine Coast programs must meet the minimum required athlete-to-coach ratio.  If this is not adhered to, we could be endangering the safety of the athletes and the program may be cancelled.

SPORT

Aquatics
Athletics
Basketball
Bocce
Curling
Floor Hockey
Golf
Rhythmic Gymnastics
Soccer
Softball

RATIO/PROGRAM

         
6-1
          6-1
          6-1
          5-1
          5-1
          6-1
          4-1
          6-1
          6-1
          6-1
Note:  These are minimum standards.  The abilities and needs of the athletes must be assessed to determine if the number of coaches/program volunteers to athletes should be increased.  In some cases, a ratio of one coach/program volunteer to athlete may be required.

The following ratios will be in effect at these programs:

Active Start                           2 leaders (1 head coach & 1 volunteer) on site
FUNdamentals                     3-1
Fitness                                 8-1 (with a minimum of two coaches)

Note:  Parents must register as program volunteers for the Active Start program as this is a part participation program.


SECTION:  Administration                                                                            1000-9
TOPIC:       Graduating Athletes & Student Volunteers                      Page 1 of 1
Effective Date:     September 2014     LAST UPDATED:
Graduating Athletes & Student Volunteers

High School Special Olympics athletes and volunteers who are in their graduating year are required to participate in a minimum of one full sport season with 75% attendance in order to be recognized at graduation with an appropriate gift.

SECTION:  Administration                                                                            1000-10
TOPIC:       Sechelt Learning Centre Gym                                             Page 1 of 1
Effective Date:     October 20, 2014     LAST UPDATED:
Special Olympics - Sunshine Coast recognizes that the upstairs viewing area at the Sechelt Learning Centre Gym is not particularly comfortable.  However, due to safety and insurance requirements, effective immediately, parents/guardians/caregivers and athletes who are not registered in the sport going on at the time must remain upstairs in the viewing area.  Only registered athletes, and sport-specific coaches and volunteers will be permitted on the gym floor.

Exceptions will only be made for those caregivers who are required to be with one-to-one athletes for medical reasons (e.g. seizures).


SECTION:  Administration                                                                            1000-11
TOPIC:       Program Cap Numbers                                                        Page 1 of 1
Effective Date:     January 19, 2015              LAST UPDATED:

Due to facility size and athlete safety concerns, we find it necessary to limit the number of athletes that can be accommodated in our sport programs as follows:

Basketball                            
Swimming                             
Soccer                                   
Golf                                       
Floor Hockey                        
Softball                                 
Curling                                   Bocce                                    
Fitness                                  
Rhythmic Gymnastics          
Fundamentals                      
Active Start               

 

15
20
15
12
15
20
16
18
16
12
6
6

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